ANNUAL SCHEDULE OF PLANNED PROCUREMENT ACTIVITIES 2024-2025

No.Project NumberProject NameUNSPSC code Level 3Brief DescriptionProposed date for issue of Bidding DocumentsExpected Delivery/ Completion DateEstimated Project Duration (for works and services)Procurement MethodStandstill Period (if applicable) – No. of daysContract Type
1001Endpoint Protection License Renewal Leasing of New licenses for Endpoint Protection for Devices of the OTP06 Jan 202510 Feb 20251 weekRequest for QuotationsN/AProvision of Software licences
2002Upgrade of Backend Server Infrastructure Phase 2 Procurement of Network for the Expansion and redundancy of operations at the Office of the President and President’s House13 Jan 20257 Mar 20258  weeksRequest for QuotationsN/AProvision of Equipment and Warranty Service
3003ICT Computer and Laptop Upgrade – Phase 443211507 to 43211508Systematic and Incremental upgrade of Computers and Laptops of the OTP20 Jan 202528 Mar 202510 weeksRequest for ProposalsN/AProvision of Equipment and Warrant Service
4004Portable Web Conferencing Equipment – Phase 2 Procurement of Audio Mixer and Speakers, Viewing Television and Stands and peripheral equipment06 Jan 202528 Feb 20258 WeeksRequest for QuotationsN/AProvision of Equipment and Warranty Service
5005Procurement of Multifunction Printers43212110Procurement of Printers for the OTP20 Jan 202514 Mar 20258 weeksRequest for QuotationsN/AProvision of Equipment and Warranty
6006Supply of Airline Tickets to Tobago78111500Supply of Airline Tickets to TobagoAs neededSep 2025N/ASole SourceN/AFirm Fixed Price
7007Purchase of Ferry Tickets to Tobago Purchase of Ferry Tickets to Tobago (Vehicles included)As neededSep 2025N/ASole SourceN/AFirm Fixed Price
8008Quarterly Servicing of AC Units40101701Quarterly Servicing of AC UnitsJan 2025Sep 20259 monthsRequest for QuotationsN/AFirm Fixed Price
9009Purchase of Office Stationery and Supplies14111509Supply and Delivery of Office StationeryOct 2024Sep 2025N/ARequest for QuotationsN/AFirm Fixed Price
10010Purchase of Cleaning and Kitchen items14111703 to 14111705Supply and Delivery of Cleaning and Kitchen itemsQuarterlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
11011Repairs to XEROX Alta link C8130 Repairs to XEROX Alta link C813013 Jan 202517 Jan 20251 weekSole SourceN/AFirm Fixed Price
12012Purchase of Hardware Items27112003 to 27112005Supply and Delivery of Hardware ItemsAs neededSept 2025N/ARequest for QuotationsN/AFirm Fixed Price
13013Newspapers Subscription55101500Newspapers SubscriptionYearlySept 2025N/ASole SourceN/AFirm Fixed Price
14014Purchase of Water50202301Supply and Delivery of WaterQuarterlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
15015Purchase of Medals, Boxes and Ribbons Supply and Delivery of Medals, Boxes and Ribbons02 Jun 202511 Jul 20256 weeksSole SourceN/AFirm Fixed Price
16016Purchase of  Ink Toners and Cartridges44103103 and 44103105Supply and Delivery of  Ink Toners and CartridgesQuarterlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
17017Purchase of Office Stationery14111507 to 14111509Supply and Delivery of Office StationeryQuarterlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
18018Service and Maintenance of Vehicles25101501 to 25101507Service and Maintenance of VehiclesYearlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
19019Rebuilding of Transmission25173813Rebuilding of Transmission03 Feb 202528 Feb 2025N/ARequest for QuotationsN/AFirm Fixed Price
20020Purchase of Cleaning Items for Vehicles Supply and Delivery of Cleaning Items for VehiclesYearlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
21021Purchase of Wireless Presenters Supply and Delivery of Wireless PresentersJan 2025Sept 2025N/ARequest for QuotationsN/AFirm Fixed Price
22022Provision of meals/catering service for National Awards48101901 to 4810919Provision of meals/catering service for National AwardsSept 2025Sept 2025N/ARequest for QuotationsN/AFirm Fixed Price
23023Children’s Christmas Party49241504Provision of  Party/Fun SuppliesDec 2025Dec 2025N/ARequest for QuotationsN/AFirm Fixed Price
24024Branded Items for School Tours24111501Supply and Delivery of Branded Items for School ToursQuarterlySept 2025N/ARequest for QuotationsN/AFirm Fixed Price
25025Purchase of Garden Supplies27111506 to 27111508Supply and Delivery of Garden SuppliesOct 2024Sept 2025N/ARequest for QuotationsN/AFirm Fixed Price
26026Purchase of Food Items Supply and Delivery of Food ItemsOct 2024Sept 2025N/ASole SourceN/AFirm Fixed Price
27027Purchase of linens and household fabrics52121508 to 52121509Supply and Delivery of linens and household fabricsAug 2025Sept 2025N/ARequest for QuotationsN/AFirm Fixed Price
28028President’s Pan Camp President’s Pan CampJuly 2025July 2025N/ARequest for QuotationsN/AFirm Fixed Price
29029Stakeholder Cocktail Reception Stakeholder Cocktail ReceptionSeptember 2025September 2025N/ARequest for QuotationsN/AFirm Fixed Price
30030Purchase of Executive Diaries44112006Supply and Delivery of Executive DiariesOct 2025Nov 2025N/ARequest for QuotationsN/AFirm Fixed Price
31031Event Planner for National Awards Planning National Awards EventJul 2025Aug 2025N/ARequest for QuotationsN/AFirm Fixed Price
32032Event Planner for Diplomatic Dinner Planning Diplomatic DinnerSept 2025Oct 2025N/ARequest for QuotationsN/AFirm Fixed Price
33033Rental of scanners for outdoor events Renting of scanners for outdoor events e.g. Mother’s Day & Father’s Day ConcertMay 2025June 2025N/ARequest for QuotationsN/AFirm Fixed Price
34034Decorations for Independence Day, Republic Day and Christmas Day Decorating Office of the President, President’s House and Compound for Independence Day, Republic Day and Christmas DayAug & Nov 2025Nov 2025N/ARequest for QuotationsN/AFirm Fixed Price
35035Purchase of National Flags and President’s Standard Purchase of National Flags and President’s StandardAs neededSept 2025N/ASole SourceN/AFirm Fixed Price
36036Purchase of Uniforms for Chefs & Butlers Purchase of Uniforms for Chefs & ButlersYearlySept 2025N/ASole SourceN/AFirm Fixed Price